Privacy Statement

Your privacy is important to Coal Train Pty Ltd. This privacy statement provides information about the personal information that Coal Train Pty Ltd collects, and the ways in which Coal Train Pty Ltd uses that personal information.

personal information collection

Coal Train Pty Ltd may collect and use the following kinds of personal information:

  • information about your use of this website (such as your IP address, geographical location, browser type, referral source, length of visit and number of page views)
  • information that you provide using for the purpose of registering with the website (including your name, email address, telephone number, postal address, and company details)
  • information about transactions carried out over this website (including information relating to any purchases you make)
  • information that you provide for the purpose of subscribing to the website email notifications and/or newsletters and,
  • any other information that you send to Coal Train Pty Ltd.

using personal information

Coal Train Pty Ltd may use your personal information to:

  • administer this website;
  • personalize the website for you;
  • enable your access to and use of the website services;
  • publish information about you on the website;
  • send to you products that you purchase;
  • supply to you services that you purchase;
  • send you statements and invoices;
  • collect payments from you; and
  • send you marketing communications.

Where Coal Train Pty Ltd discloses your personal information to its agents or sub-contractors for these purposes, the agent or sub-contractor in question will be obligated to use that personal information in accordance with the terms of this privacy statement.

In addition to the disclosures reasonably necessary for the purposes identified elsewhere above, Coal Train Pty Ltd may disclose your personal information to the extent that it is required to do so by law, in connection with any legal proceedings or prospective legal proceedings, and in order to establish, exercise or defend its legal rights.

securing your data

Coal Train Pty Ltd will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

Coal Train Pty Ltd will store all the personal information you provide on its secure servers.

Information relating to electronic transactions entered into via this website will be protected by encryption technology.

cross-border data transfers

Information that Coal Train Pty Ltd collects may be stored and processed in and transferred between any of the countries in which Coal Train Pty Ltd operates to enable the use of the information in accordance with this privacy policy.

In addition, personal information that you submit for publication on the website will be published on the internet and may be available around the world.

You agree to such cross-border transfers of personal information.

updating this statement

Coal Train Pty Ltd may update this privacy policy by posting a new version on this website.

You should check this page occasionally to ensure you are familiar with any changes.

other websites

This website contains links to other websites.

Coal Train Pty Ltd is not responsible for the privacy policies or practices of any third party.

Contact Coal Train Pty Ltd

If you have any questions about this privacy policy or Coal Train Pty Ltd’s treatment of your personal information, please write to:

  • by email to Coal Train Pty Ltd; or
  • by post to Coal Train Pty Ltd, P.O. Box 261, Yeppoon, QLD, 4700, Australia.

this privacy statement

This website contains links to other websites.

Coal Train Pty Ltd is not responsible for the privacy policies or practices of any third party.

Contact Coal Train Pty Ltd

If you have any questions about this privacy policy or Coal Train Pty Ltd’s treatment of your personal information, please write to:

  • by email to Coal Train Pty Ltd; or
  • by post to Coal Train Pty Ltd, P.O. Box 261, Yeppoon, QLD, 4700, Australia.

collection of personal data

We may collect, store and use the following kinds of personal data:

(a) information about your computer and about your visits to and use of this website, such as your IP address, geographical location, browser type, referral source, length of visit and number of page views;

(b) information that you provide to us for the purpose of registering with us (including your name, email address, telephone number, postal address, and company details);

(c) information relating to any transactions carried out between you and us on or in relation to this website including information relating to any purchases you make of our templates;

(d) information that you provide to us for the purpose of subscribing to our website services, email notifications and/or newsletters; and

(e) any other information that you choose to send to us.

disclaimer

no warranties

This website is provided “as is” without any representations or warranties, express or implied. Coal Train Pty Ltd makes no representations or warranties in relation to this website or the information and materials provided on this website.

Without prejudice to the generality of the foregoing paragraph, Coal Train Pty Ltd does not warrant that:

this website will be constantly available, or available at all; or

the information on this website is complete, true, accurate or non-misleading.

Nothing on this website constitutes, or is meant to constitute, advice of any kind. If you require advice in relation to any legal, financial or medical matter, you should consult an appropriate professional.

limitations of liability

Coal Train Pty Ltd will not be liable to you (whether under the law of contact, the law of torts or otherwise) in relation to the contents of, or use of, or otherwise in connection with, this website:

to the extent that the website is provided free-of-charge, for any direct loss;

for any indirect, special or consequential loss; or

for any business losses, loss of revenue, income, profits or anticipated savings, loss of contracts or business relationships, loss of reputation or goodwill, or loss or corruption of information or data.

These limitations of liability apply even if Coal Train Pty Ltd has been expressly advised of the potential loss.

exceptions

Nothing in this website disclaimer will exclude or limit any warranty implied by law that it would be unlawful to exclude or limit; and nothing in this website disclaimer will exclude or limit Coal Train Pty Ltd’S liability in respect of any:

death or personal injury caused by Coal Train Pty Ltd’s negligence;

fraud or fraudulent misrepresentation on the part of Coal Train Pty Ltd; or

matter which it would be illegal or unlawful for Coal Train Pty Ltd to exclude or limit, or to attempt or purport to exclude or limit, its liability.

reasonableness

By using this website, you agree that the exclusions and limitations of liability set out in this website disclaimer are reasonable.

If you do not think they are reasonable, you must not use this website.

other parties

You accept that, as a limited liability entity, Coal Train Pty Ltd has an interest in limiting the personal liability of its officers and employees. You agree that you will not bring any claim personally against Coal Train Pty Ltd’S officers or employees in respect of any losses you suffer in connection with the website.

Without prejudice to the foregoing paragraph, you agree that the limitations of warranties and liability set out in this website disclaimer will protect Coal Train Pty Ltd’S officers, employees, agents, subsidiaries, successors, assigns and sub-contractors as well as Coal Train Pty Ltd.

unenforceable provisions

If any provision of this website disclaimer is, or is found to be, unenforceable under applicable law, that will not affect the enforceability of the other provisions of this website disclaimer.

this website disclaimer

This website disclaimer is based on a precedent created by http://www.template-contracts.co.uk/ and published by http://www.freenetlaw.com

complaints and appeals

1.1 objectives of this policy

  • To set out the Company’s commitment to resolving complaints in a fair, constructive and timely manner
  • To provide a clear and comprehensive Complaints and Appeals procedure to ensure all students, clients, employees and other stakeholders are aware of the steps to take to have their dissatisfaction addressed appropriately
  • This policy provides an avenue for students to make complaints and appeals and have them dealt with impartially at no cost to themselves
  • This policy is publically available

1.2 definitions

Complaint – an informal or formal expression of dissatisfaction in regard to any aspect of the conduct of services, training, trainers, assessors or other staff, including third party providers, of Coal Train.

Appeal – a request to review a decision, typically an assessment, made or assessed by Coal Train trainers, assessors, third party service providers and other Staff

Complainant – The person who has lodged a complaint or appeal with Coal Train

1.3 Scope

Coal Train has developed this Complaints and Appeals procedure and process to:

  • Ensure an effective, timely, fair and equitable complaints system that is accessible and available to complainants at no charge
  • Ensure that any complaints and appeals are resolved promptly and objectively
  • Ensure that there is a consistent response to complaints and appeals
  • Ensure that the views of the complainant is respected and that any party to the complaint is not discriminated against or victimised
  • All formal complaints and appeals will be recorded on the Complaints and Appeals Form
  • Ensure that all stakeholders have a clear understanding of the steps involved in the procedure

1.4 Procedure

Complaints and appeals may be made in relation to any of Coal Train’s services, activities and decisions.

A complaint may include, but is not limited to:

  • Course advice and enrolment
  • Suspension and/or cancellation of enrolment
  • Course delivery
  • Marketing and promotional activity
  • Personal safety
  • Customer service and administration
  • Issue of results, certificates, statement of attainments
  • Learning resources
  • Fees and charges
  • Equity and access, discrimination, harassment and bullying

An appeal may include but is not limited to:

  • Assessment process and decisions

1.4.1 Informal resolution of issues

Students and clients are encouraged to resolve concerns or difficulties directly with the relevant trainer or other staff member or by contacting Coal Train’s CEO, who will consider the issue and recommend a resolution before it becomes a formal complaint.

If the issue is resolved to the complainant’s satisfaction in the first instance the actions shall be recorded in and closed out by way of the Continuous Improvements Register. All relevant staff will be informed of the complaint.

1.4.2 Formally lodging a complaint / appeal

If an issue is not resolved to the complainant’s satisfaction during the informal process, then the complainant will be advised to register a formal complaint using an official Complaints and Appeals form which will be submitted to Coal Train CEO for a full internal review.

All formal complaints will be acknowledged by the Executive Manager, in writing, directly to the complainant and/or person initiating the appeal. Written acknowledgement will be returned within 24 hours of having received the complaint or appeal. All assessment appeals must be submitted within 10 business days of the assessment date.

In reviewing the complaint or appeal, the CEO will:

  • Address the complaint / appeal as quickly as possible
  • Ensure the complainant has the opportunity to discuss the complaint / appeal with the CEO
  • Review the complaint / appeal and present all decisions, including reasons for the decision, in writing to the complainant

Should the complaint or appeal remain unresolved following the formal review by the CEO, the complainant has the right to lodge a complaint externally with an appropriate external agency such as the ones below:

  • ASQA (Australian Skills Quality Authority)
  • The National Training Complaints Hotline

1.4.3 Confidentiality and documentation

No student, staff member, stakeholder or member of the public will be disenfranchised in any way during the complaints / appeals and resolution process. A student’s progress through a course will not be disrupted whilst a complaint is being heard unless the nature of the issue itself means further progress is not possible.

Strict confidentiality will be observed through all stages of the resolution process and all communications and proceedings arising will remain confidential at the conclusion of the complaints / appeals resolution process.

Complainants have the right to nominate a third party representative (support person) if they require. The representative may be a professional representative, counsellor, family member, friend or any other such person that the complainant chooses.

All documentation handled under this policy and procedure and their outcomes shall be maintained for a period of at least five (5) years to allow all parties appropriate access to these records.

1.4.4 Resolution Timeframe

Coal Train will respond to all formal complaints and appeals within 20 days of the complaint or appeal being lodged. However, if the matter is escalated to an external agency, the resolution may take longer. If it is expected that more than 60 days will be required to process and finalise the complaint or appeal, Coal Train will:

  • Inform the complainant or appellant in writing explaining the reason why the process will take in excess of 60 days
  • Regularly update the complainant or appellant on the progress of the complaint / appeal

1.4.5 Mitigating the likelihood of reoccurrence

All issues, regardless of being informal or formal will be registered in Coal Trains Continuous Improvements register and subsequently, the potential causes of the complaints and appeals will be identified. Corrective and preventative actions will be implemented to eliminate or mitigate the likelihood of reoccurrence. This includes any change to processes and procedures to avoid similar complaints and or appeals arising in future.